Best ways to Decline a College Admission

Decline a college


Accepted by several colleges but forced to decline one, Continue reading to find out how to decline a college admissions.

Acceptance into a college or university is a huge accomplishment; even more so when you are accepted into multiple! You must decline the place offered to you by other colleges once you’ve decided which college you want to attend.

Responding quickly, politely, and clearly is critical. This will also assist you in maintaining a good reputation if you decide to attend that college or university in the future, possibly for a master’s or PhD program. Perhaps you’ll run into a faculty member or work with a staff member in the future. Declining a college acceptance is an important and professional step.

We’ll go over the best ways to decline a college acceptance or a university program spot in this section. We’ll also provide some templates to help you write the perfect letter or email, as well as create a script if you need to call the college.

Decline a College Acceptance

Congratulations on your college acceptance letter or acceptance into a university program! Even if you decline the offer, it is still important to recognize your accomplishment.

Perhaps you’ve decided to attend a different college or have been accepted to your top choice university. Your personal circumstances may have changed, or you may have decided to take an entirely different path. In any case, it is critical to decline the acceptance in the proper manner.

You may need to write a letter or send an email to decline a college, or some colleges may have an online form or a simple checkbox. You can ensure that you choose the correct method of declining the position by thoroughly reading the acceptance letter.

Here’s how to decline a college or university acceptance:

1. Quickly move

It is critical that you arrive on time and decline your spot as soon as possible; don’t keep the college waiting! Once you’ve decided what to do, it’s time to take action. Typically, you are given a deadline by which to respond. It is preferable to meet the deadline and finish the task as soon as possible. By reserving your spot, you are allowing someone else to study. It can be agonizing to be placed on the waiting list of your first-choice college or university, so you’ll be doing someone a huge favor.

2. Be succinct and to the point.

Keep it succinct and to the point. You are not required to explain why you are declining a college or why you have chosen another program or college in its place. Include your name, date, and the name of the program leader, committee member, or department who wrote the acceptance letter, as well as a few sentences explaining why you are declining the position.

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3. Thank them for their time and consideration.

A thank you note is almost always included in a formal and professional letter. It is customary to thank the admissions team, program director, or college department for accepting or offering a spot on the program. This will also reflect well on you; a rude letter written to decline an acceptance will bring your name to the forefront for all the wrong reasons! It is a wise decision to be courteous and grateful.

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It’s reassuring to know that your application was carefully reviewed and considered, and that the college has decided to accept you into their program. Someone has taken the time to do this, and they should be thanked. You’ll also keep your options open in case you run into the college again.

4. Enter the declination in the correct format.

Determine whether the college prefers a written letter, an email, or an online form. Carefully read the acceptance letter and respond in the appropriate format. This ensures that your declination is correctly received and registered in the system.

Templates for Refusing College Admission

So you’ve decided that in order to decline a College your spot on the program, you must write a letter or send an email. But how should it be put? You must consider the appropriate professional and clear tone. Strive for a happy medium between politeness and succinctness. We’ve compiled a list of templates for declining a college acceptance.

Dr. Jones and the Admissions Committee, for example

I’m writing to respond to your admission offer to the Business & Management program at the University of California. Unfortunately, I am unable to accept the admission offer at this time; however, I would like to express my gratitude for your consideration and time.

Sincerely and sincerely. 

Sally Smith

It is critical that you correctly address the letter – to the person or department who sent you your acceptance letter. Alternatively, the college may have referred you to a person or department in charge of college acceptance or declination notifications.

Begin by explaining why you’re writing to them, and include the program and university in question.

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Use “Sincerely” when you know the name or title of the person to whom you are writing. When addressing a department or committee, “faithfully” is used when the exact recipient of the letter is unknown.

Mr./Mrs. Greene, for example

I’m writing to express my gratitude for Stanford University’s acceptance offer for the Art & Photography program, which will begin in the Autumn 2022 term. I regret to inform you that I have decided to transfer to another university for a different program. I appreciate your consideration and time.


Jane Radcliffe 

“I regret to inform you” and “I am grateful for” are both appropriate phrases. Starting the letter with a thank you is also a good idea, especially since you’re declining the position.

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Sometimes saying “Sincerely,” without the “yours,” is enough! Use a term with which you are more familiar.

Mr. Roger, as an example,

I’m writing to express my appreciation for being accepted into the University of Texas’ Equine Studies program. I have decided to resign from my position after careful consideration. Thank you very much for your assistance with my program search.

Best wishes,

John Watford

If you’ve had a lot of contact with the admissions officer, program leader, or student support services and need to let them know you’re declining your spot on the program, you can address them by first name (as long as they’ve signed off on previous emails!). Signing off with best wishes is also appropriate if you have had personal contact with the recipient, especially if they have been extremely helpful.

“After carefully considering the offer” is a good phrase to use to demonstrate that you’ve given the decision careful thought.

The Admissions Committee at Princeton University, F.A.O.

I’d like to express my appreciation for your admission offer to the Medicine & Social Health program in Spring 2023. Although I am honored to have been accepted, after careful consideration, I have decided to decline the offer.

Once again, thank you.

Kaplinsky, Michael

(Mike Kaplinsky’s signature)

Use the term “F.A.O.” if your email or letter needs to be redirected from a general university contact to the appropriate department.

“I am honored to have been accepted” is another appropriate phrase to express your appreciation. When compared to “sincerely” or “faithfully,” adding “thank you again” emphasizes your gratitude for being considered.

Inserting or handwriting your signature is another nice, personal touch. It’s a good idea to scan your signature and save it as a JPG file so you can easily insert it into an email or typed letter. Alternatively, you can use programs like Adobe PDF to insert a digital signature into documents.

Decline a College Admission Over The Phone

The college or university may contact you to follow up on your acceptance, or they may contact you to accept or decline your place on a program. In this case, having a basic script ready can assist you in saying what you need to say. This can also serve as a reminder to be courteous and thank them.

Consider the following script as an example:

I wanted to express my appreciation for the offer of a spot on the Economics Master’s program; I was ecstatic to learn that I had been accepted. Unfortunately, I have decided to withdraw from the program. Thank you for taking the time to read this!

Alternatively, if they require more information from you:

I appreciate the admission offer to the Garden Landscaping program, but I am unable to accept it at this time. I have decided to accept a place in Georgia West University’s Garden Design program because I believe it will better suit my existing skills and knowledge (or you could say it will help you to follow your desired career path more closely in the future).

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College admissions officers may inquire as to why you chose another program and turned down the job offer. This can aid their admissions process and guide any future enhancements to college programs. Don’t be afraid to be honest – maybe another college offered something they didn’t, or maybe you preferred another college’s student housing, or maybe another college was closer to home (or farther away!).

Remember to express gratitude for their time, to be courteous and friendly, and to refrain from apologizing! You have done nothing to harm them, and colleges are used to being accepted and declined on a regular basis.

Admission to a University

It’s amazing to have been accepted by so many universities. However, narrowing down your options and selecting your future college can be difficult at times.

But once that’s done, the difficult part is over! You must notify the other colleges of your withdrawal. How exactly can you refuse a college admission offer?

How to decline a College Admission

After being courted and courted, it may be difficult to decline a college offer. The following are our criteria for declining a college acceptance:

Say “Yes!” to your preferred school.

Notify your first choice institution that you will be attending. Send the deposit well ahead of the deadline.

Then, in an email, thank the admissions officer for their assistance and share the good news. They will almost certainly be your first mentor, and you will almost certainly meet them on campus.

Please let your Admissions Officer know.

Send your deposit before the deadline, and then notify your admissions representative via email or in writing of your attendance.

Inform them of the good news and express gratitude for their assistance. They will almost certainly be your first mentors at that college, and you will almost certainly cross paths with them on campus.

Refuse to Accept Courteously

Then, write a letter to the representative of the college (s).

In addition to expressing your gratitude, you may be able to allow another child in line to take your place.

Try not to destroy any bridges.

Have you heard this proverb? It entails not ending a relationship in a way you will later come to regret. One never knows when it will be necessary to “cross that bridge” or rekindle a relationship.

Read more: How to Decline a College Acceptance Offer

You never know when you’ll need to get in touch with that person or company again. Always be polite when declining an offer.

Remember this in the future, because choosing a college is akin to turning down a job offer.

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A College Acceptance Rejection Email Sample

Use this form to notify a school of your intention to transfer.

Send a brief email to your primary admissions representative at each of the institutions you’re declining admission to. Send each note individually, not all at once.

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